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ONEder Academy Admin Portal User Guide

District and School Administrator Website

ONEder Academy’s district admin website is where the district administrators and school administrators can overview district level course assignment and usage over time status and manage teacher and student accounts.

1. Assigning district administrator

The district administrator will be assigned by the ONEder team. Once the initial district admin is assigned, they can assign other colleagues as additional district admins.

2. How to sign into the admin website

To sign in to the administrator portal, click the link in the welcome email or navigate to academy.oneder.com/admin. If you have already set your ONEder Academy password for your teacher account, please use the same credentials access the admin website. If your email account is connected to Google you can also sign in using the “Sign In with Google” button.

If you are signed into the teacher portal, click on your initials at the right upper corner and click on the “Administration” link. The admin portal will be opened in a separate browser tab.

3. Need help with your password?

If this is your first time logging in to ONEder Academy, you should have received a welcome email with a link to set up your ONEder Academy password. The link to set the password, expires within 24 hours, you can receive a new password set-up link by clicking the “Forgot password?” button in the “Sign In” window. A pop-up box will appear. Enter your email address associated with your account. A password set up link will be sent to your email address. In the email, click on “Reset Password” button. ONEder Academy will redirect you to the reset password page. Enter and confirm your new password.

4. How to add a new district administrator

  • The first district administrator will be assigned by ONEder team.
  • Once the first district admin is assigned, he or she can assign additional district administrators.
  • District administrator should be first added as a new teacher.
  • Once the user was added as a teacher, click on the district “Administrators” tab.
  • In the “New Admin” field select the teacher you would like to grant the administrator role to.
  • Click “+ Assign”.

5. How to unassign a district administrator

  • To unassign a district administrator, click on the “Delete” icon.

6. School administrators

District administrator can assign school administrators. School administrator can manage teachers and students accounts within their school and assign additional school administrators. Note:

  • School administrator will see the district data in the Admin Dashboard. At this point we don’t have school specific dashboard.
  • School administrators cannot delete users.
  • To assign school administrator, navigate to the Unit you would like to assign an administrator to.
  • Click on the unit “Administrators” tab.
  • In the “New Admin” field select the teacher you would like to grant the school administrator role to.
  • Click “+ Assign”.

7. District and school administrator dashboard

The district and school administrator dashboard present an overview of course assignments and usage over time. To monitor district’s usage of the ONEder Academy programs please check the number of courses assigned, number of active students (students that have assigned courses), and number of completed courses.

To view course specific data and time specific data, filter the data presented in the dashboard by course name or by time window.

8. How to create new units (school, program, or grade) in my district

To manage teacher and students accounts per school, program, or grade you can organize the accounts within units. If you would like to add a new unit (school, program, or grade) to your district follow the below steps:

  • Click on the district name.
  • Click on the “Units” tab.
  • Click the “+ New” button.
  • Enter the name of the new unit and click “Create”.
  • You can update unit’s names after a unit was created.

9. How to manage users accounts in my district

To manage users’ accounts, navigate to the “Users” tab. Use the search and filter options to find the account you are looking for. Use the “Active Only” toggle to view active only or active and inactive accounts.

9.1. How to add a new teacher to a school in my district

Complete the following steps to add a new teacher to one of the schools in your district:

  • Click on the “Units” tab.
  • Select the school you would like the new teacher to be assigned to.
  • Click on the “Users” tab.
  • Click the “+ New” button.

  • Select “User Type” as “Teacher”.

  • Complete the required fields.
  • Note: Usernames within ONEder Academy are unique. In order to insure you are choosing a unique username, we recommend using email addresses.
  • When all fields are complete, click the “Create” button. The teacher will receive a welcome email inviting them to set up their personal password and log in to ONEder Academy teacher website. Teachers that have their email connected to a Google account, can skip the password set up step and sign in with Google.
  • After an account was created, click on “Assigned Students” button to assign students.
  • Note: Accounts creation can be done from the district “Users” tab as well as from the school “Users” tab. When creating a teacher account from the district “Users” tab, make sure to select the school the teacher should be assigned to.

9.2. Resending ONEder Academy welcome email

If a teacher did not have a chance to set up their ONEder Academy password or happened to forget the password, the administrator can resend the teacher the link to set up their password, by resending the welcome email. Note: The link to set the password, expires within 24 hours. In order to resend the welcome email, navigate to teacher’s account and click “Reset Password”.

9.3. How to add a new student account to a school in your district

Complete the following steps in order to add new student accounts to your district.

  • Click on the “Units” tab.
  • Select the school you would like the new student to be assigned to.
  • Click on the “Users” tab.
  • Click the “+ New” button.

  • Select “User Type” as “Student”.

  • Complete the required fields.
  • Note: Usernames within ONEder Academy are unique. To insure you are choosing a unique username, we recommend using email addresses.
  • Choose one of the following login options:
  • Log In with Google: Students that have email connected to a Google account and their email address added to their profile, will be able to log in using the “Sign In with Google” button. Students will receive a welcome email to either set up their password or proceed to signing in with Google. Students can skip the password set up step and log in by clicking on the “Sign In with Google” button.
    • To allow “Sign In with Google” complete the required fields, add student’s email to the email field and to the username field and choose the “Invite student to ONEder via email. The email will include a link for the student to set their password” option.

  • Sign in with username and password: Admins can create usernames and initial passwords for each one of the students and communicate the log in credentials to the students.
    • To allow sign in with username and password complete the required fields, add student’s username and password, and choose the “Set student password now” option. Make sure to follow ONEder Academy password convention: use at least one upper case character and at least one number or special character. Password length must be 8-20 characters.
  • Allow students to create their password: Students that have emails added to their profile will receive an email with a request to create their password.
    • To allow students to set up their own password complete the required fields, add student’s email to the email field and to the username field and choose the “Invite student to ONEder via email. The email will include a link for the student to set their password” option.
  • Log in with Clever: Please contact ONEder to set up log in with Clever.
  • Note: Accounts creation can be done from the district “Users” tab as well as from the school “Users” tab. When creating student account from the district “Users” tab, make sure to select the school the student should be assigned to.

9.4. How to assign students to teachers and vice versa

To allow teachers to assign courses to students, the student must be assigned first to that teacher. Once students and teachers accounts are created, navigate to a teacher account, and click on “Assigned Students”. In the “New Students” field look up the student you would like to assign to this teacher and click “Assign”.

It is also possible to assign a teacher to a student. To do so, navigate to the student account, click “Assigned Teachers”, look up the teacher the student should be assigned to and click “Assign”. Note: a student can be assigned to more than one teacher.

9.5. How to reset student’s password

District administrator can reset student’s password. To reset student’s password, navigate to the student’s account and click “Reset Password”. Enter the password, confirm the password, and click “Set Password”.

9.6. Resending ONEder Academy welcome email to a student

The administrator can resend students the welcome email so the student can set his/her own ONEder Academy password. Note: The link to set the password, expires within 24 hours. To resend the welcome email, navigate to student’s account and click “Reset Password”.

10. Assigning a student or a teacher to more than one school in your district

In order to assign a student to more than one school, navigate to the student account and click on “Assigned Units”. Check the units you would like to assign the student to and click the “Save Changes” button.

11. How to update accounts details

To update student’s or teacher’s details, navigate to the account, update the relevant fields, and click “Save”.

12. How to deactivate accounts

To deactivate an account, uncheck all units and click “Save Changes”. When the account is not assigned to any of the units the user will not be able to access ONEder Academy. Students data will still be saved.

13. How to delete accounts

  • To delete a teacher’s account, navigate to the teachers account and click “Delete”. Please note that the account will be permanently deleted, including all its content. This action cannot be undone. Students will still be able to take courses that were assigned by the deleted teacher’s account. Students will also be able to see the grades and the feedback that were provided by the deleted teacher’s account.
  • To delete a student’s account, navigate to the students account and click “Delete”. Please note that the account will be permanently deleted, including all its content. This action cannot be undone.
  • Note: Only district admins can delete accounts.

14. How to create multiple teacher accounts

You can create multiple teacher accounts by uploading teachers’ accounts information via an excel template.

Follow the below steps to create multiple teacher accounts:

  • Navigate to the school you would like to assign your teachers to.
  • Click on the “Import Teachers” option.

  • Click “Download” (Step 1) to download the template, excel file.

  • In the excel template click “Enable Editing” and save the excel to your computer.

  • Enter the required teachers’ information (Step 2):
    • First name, last name, email and username.
    • Note: We recommend using email addresses for the usernames, in order to make sure usernames are unique within ONEder Academy.
  • Once the excel is complete and saved, click “Upload” (Step 3) and select the file from your computer.

  • Following the upload of the excel, please review the data in the import data review table. Click “Cancel” to cancel the upload or “Import” to create the accounts.
  • Following the upload, the teachers will receive a welcome email to create their passwords.

15. How to create multiple student accounts

You can create multiple student accounts by uploading students’ accounts information via an excel template.

Follow the below steps to create multiple student accounts:

  • Navigate to the school you would like to assign your students to.
  • Click on the “Import Students” option.

  • Click “Download” (Step 1) in order to download the template, excel file.

  • In the excel template click “Enable Editing” and save the excel to your computer.

  • Enter students’ information (Step 2):
    • Enter required students’ information:
      • First name
      • Last name
      • Grade – select one of the options from the drop-down list. In cases when there is no grade to provide (or you wish to leave the grade out), please select the option “none”.
    • Username and password: choose one of the following login options:
      • Log In with Google: Students that have emails connected to a Google account and their email address added to their profile, will be able to log in using the “Sign In with Google” button. Students will receive a welcome email to either set up their password or proceed to signing in with Google. Students can skip the password set up step and log in by clicking on the “Sign In with Google” button.
        • To allow “Sign In with Google” complete the email and username fields.
        • Note: We recommend using email addresses for the usernames, in order to make sure usernames are unique within ONEder Academy.
      • Sign in with username and password: Admins can create usernames and initial passwords for each one of the students and communicate the log in credentials to the students.
        • To allow sign in with username and password complete students’ usernames and passwords.
        • Make sure to follow ONEder Academy password convention: use at least one upper case character and at least one number or special character. Password length must be 8-20 characters.
        • Note: We recommend using email addresses for the usernames, in order to make sure usernames are unique within ONEder Academy.
      • Allow students to create their password: Students that have emails added to their profile will receive an email with a request to create their password.
        • To allow students to set up their own password add students’ emails to the email field and to the username fields.
        • Note: We recommend using email addresses for the usernames, to make sure usernames are unique within ONEder Academy.
    • Assigned Teachers – Select the teacher/s you would like to assign to each one of the students, by selecting the teachers’ names from the drop-down lists in columns Teacher 1 – Teacher 5.
      • Note: teacher names must be selected from the drop-down lists. If new teachers were added to the school, since the excel was last downloaded, please download the excel again to make sure all teachers are available. You will be able to assign up to 5 teachers via the excel. Additional teachers can be assigned via the admin website.
      • Once the excel is complete and saved, click the “Upload” link (Step 3) and select the file from your computer.

  • Following the upload of the excel, please review the data in the import data review table. Click “Cancel” to cancel the upload.

  • If that data in the excel is not entered per the format expected by ONEder Academy, an error will be presented in the data review table. Point to the field that is marked in red and refer to the error message. In the example below the password was not entered per the expected convention. Fix the error in the excel, save the excel, and upload the file again.

  • Once you visually confirm that the data is presented correctly, click “Import” to upload students accounts data into ONEder Academy or click “Cancel” to cancel the upload.

  • Account details update via the excel: Upload of students accounts via an excel is not designed for existing accounts details update. If the user already exists and active in the school and the admin tries to upload this user’s data again, no updates will be performed and an error message that the username is already in use will be presented. If you would like to update accounts details, please do so via the admin website.

  • Upload of an inactive student account via the excel: If student’s account is inactive (was previously assigned to the school but is no longer assigned to it) and the same student’s account (same user name) is uploaded via the excel, the account will be activated following the upload. Note: The following data will be updated per the details in the excel: first name, last name, email, and grade. Students password will not be updated. New teachers will be assigned per the excel. Teachers that were assigned prior to account deactivation will be assigned to the student as well.

16. How to deactivate a school (unit) in my district

If you would like to deactivate a school in your district, navigate to the school tab and move the “Active” toggle button to the left, then click the “Save” button. Once the school is inactive, teachers and students assigned to the school (unit), will no longer be able to log in to ONEder Academy. The data that was collected so far will still be saved.

9. How to delete a school (unit) in my district

If you would like to delete a school in your district, navigate to the school tab and click “Delete”. Please note that the unit will be permanently deleted, including all its users and content. This action cannot be undone.

10. Contact us

Send us your questions or feedback via the chat window located at the lower right corner of the application, call us at (646) 278-9959 ext. 3, or e-mail us at support@oneder.com.

We would like to thank you for your feedback!

The ONEder team appreciates it!

Updated on October 12, 2020

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